Summer Conferencing
Collaboratives > Housing and Residence Life > Housing Selection > Summer Conferencing
I know we just got finished with Winter break and it is hard to even think about summer at this point, but I have a huge favor to ask. Our processes and details in regards to housing summer conference groups in our residence hall are quite vague and ambiguous. I am looking at creating a clear and concise process and information packet for groups interested in using our residence hall during the summer. We already have some groups asking for details. I was wondering if you might be able to share with me some of your processes and details in regards to housing summer conference groups in your residence halls.
1. Who is the initial contact for groups wanting to use your facilities for a summer conference?
2. How do you charge each group? In other words, how do you arrive at the amount you charge each group?
3. Do you employ students to interact with and meet the needs of those groups while they are staying on campus?
4. For each group, do you require a certain ratio of chaperones to students or “counselors” to “campers”?
5. What other amenities/linens (i.e. toilet paper, pillows, sheets, towels, soap, etc.) do you provide?
6. Do you have a contract that each group has to sign?
7. Does that contract include policies for damages, cleaning fees, etc?
8. Do you hold summer groups to the same housing policies that are stated in your handbook or are they different for summer groups?
Any other information that you think might be beneficial for me, please feel free to share that. I would greatly appreciate it.
Thank you so much for taking the time to help,
Anthony Suarez
We have developed a facility rental program over the last number of years. Feel free to contact Rachel Wendorf for details. rkwendor@northcentral.edu
Our Operations department actually runs the facility rentals here. You could contact Diana Buttram at buttradi@bryan.edu. She would be able to answer some of your questions.
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