Assistant Director of Student Activities - Harre Union

At Valparaiso University


Assistant Director of Student Activities - Harre Union

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Job Description

The Assistant Director of Student Activities for the Harre Union is a full-time professional position in the Harre Union, which is part of the Student Affairs Division at Valparaiso University. In conjunction with the Director and Union team, the Assistant Director is largely responsible for advising the University Program Council and coordinating student activities sponsored by the UPC and by the Union.

The Assistant Director assists and advises student organizations, oversees programming aspects of major University events such as Homecoming and Family Weekend, develops training programs, and provides supervision of student staff and the overall student organization office. The Assistant Director is responsive to student development and educational needs, and participates in the establishment and implementation of the Harre Union’s goals and objectives. The Assistant Director will participate in planning, and the implementation of evaluations and assessment.

Advise the University Program Council and all of its committees in developing a well-rounded and comprehensive program of student life events, activities and opportunities in and around the Union that enhance the student experience at the University.

Coordinate and manage programs related to major University events and functions including Welcome Week, Homecoming Week and Weekend, Family Weekend, Spring Week, Finals Fest, and other events as assigned.

Provide assistance and advice to student organizations and student groups regarding cultural, educational, recreational, and other co-curricular programs.

Supervise the work, and training and development of the student organization suite staff of desk attendants, and help develop and participate in the hiring processes for all student staff in the Union.

Oversee the operations of the Student Organization Suite area at the University including, but not limited to organization storage, mailboxes, space designation and assignments, monitoring group usage, and maintaining the overall supplies and functioning of the area.

Ensure continuity and commitment to the philosophy and established goals of the Union and the University within the development of student activities and build a collaborative and team oriented environment among student activities, organizations and the Union.

Provide sound advising to student organizations regarding budgeting, University financial policies and processes, the procedures related to contractual matters, and the issues and concerns related to risk management and quality program planning.

Maintain records and document important information relating to the work of the Student Activities office and its programs in order to evaluate information and continually improve student experiences and engagement.

Participate in the development of programs for the Union and collaborate on other student focused programming efforts throughout the Student Affairs area and its departments.

Serve on Student Affairs and University committees as assigned.

Develop relationships with academic areas and others at the University to create educational experiences outside the classroom, and explore other opportunities for student involvement.

Work closely with the Assistant Director of Operations at the Union and assist with hiring of staff and student employees for the Union in all areas.

Provide assistance to the Director with the Spring Service Trips program as appropriate.

Assist in policy development and implementation for the Union and its programs.

Conduct research and prepare reports as requested by the Director.

Assist with assessing the needs of the University community in regard to the Union’s programs and services and evaluate the effectiveness of the offerings.

Attend University functions of general importance to the student body or the University or as assigned by the Director.

Participate in regional and national student activities associations.

Other duties as assigned.

Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.

Employment at Valparaiso University will require a criminal background check.

To be considered for this position you must upload:

Cover letter
List of 3 professional references
Answer all the application questions

Please address cover letters to:

Steven Janowiak, Director
Valparaiso University
Harre Union
Valparaiso, IN 46383

Required Skills
An understanding and appreciation of the mission and philosophy of the College Union
Knowledge of student development and experience working with and advising college students
The ability to develop leadership and student employee training programs
The ability to supervise student and professional staff and understanding of supervision and evaluation
A flexible style and the ability to work some evenings and weekends
The ability to work in a collaborative and team oriented environment
The ability to problem solve and readily and quickly adapt to change
An understanding of students, student affairs and university processes and business
An ability to use and adapt to current technology and new technology and software
The willingness to work at a University committed to Christian higher education in the Lutheran tradition
Required Experience
A Master’s Degree in Student Personnel in Higher Education Administration or related field
A minimum of 2-5 years of experience in College Union and/or Student Activities or related area
Experience in the planning and managing of small to large scale events and programs
Job Location
Valparaiso, Indiana, United States
Position Type